April 13th - 16th 2026 Grace International Conference Volunteer Team

Our church has the incredible honor of hosting our 2026 Grace International Conference, a global family gathering of Pastors and leaders! Thank you for being available and willing to host our global family. Please feel free to invite others to sign up here to serve and enjoy the conference with you. We are expecting a fresh move of God during our morning prayer meetings and evening services. Our team will also be able to enjoy these special times during the conference as we serve. THANK YOU for helping us take great care of our Grace International family so we may send them back into their missions fields refreshed and refueled! 

You are a blessing and I am so thankful to serve alongside you! Please let me know if you would like help deciding what team would be best for you to serve on. Please review event details and schedule below and feel free to reach out with any questions. Thank you!

Rachel Santiago
Groups & Events Pastor
rsantiago@gracewoodlands.com
(281)615-4197

Team Details:
Team leader names and contact info are listed below with team options. Your team leader will share specific schedule details with you leading up to and during the conference. There will be shifts within the time frames listed below. We appreciate you serving any portion of time, even if you are not available for the full time frame!
Pre & Post Conference Host Team - Jessica jarevalo@gracewoodlands.com
Special Event Kitchen Team - Kevin khayes@gracewoodlands.com
Event Set-Up/Reset - Marcie mharendt@gracewoodlands.com
Morning Refreshments - Marcie mharendt@gracewoodlands.com
Evening Reception Hosts - Marcie mharendt@gracewoodlands.com
Evening Reception Clean Up Team - Marcie mharendt@gracewoodlands.com
Thursday Lunch Team - Marcie mharendt@gracewoodlands.com
Facilities - Noellya onoellya@gracewoodlands.com
Check-In/Registration/Resources/Merch - Lydia lydiam@gracewoodlands.com
Guest Services (Greeter, Parking, Usher, Welcome Center Host, Safety, Medical, Shuttle) - Flor framos@gracewoodlands.com
Choir - Shari sharimay@gracewoodlands.com
Grace Kids - Kids Ministry gracekids@gracewoodlands.com

Dress Details:
- Monday evening: Men - Suit or jacket, tie, dress shirt, slacks / Women - Dressy pants, blouse or dress 
- Tuesday & Wednesday daytime: Business casual/Wednesday prayer meeting attire
- Tuesday evening: Our International Ministers are recognized this evening and we encourage everyone to dress in a way that honors their heritage and showcases the beauty of our church that looks like heaven.
- Wednesday evening: Men - Suit or jacket, tie, dress shirt, slacks / Women - Dressy pants, blouse or dress 
- Thursday: We have our special "Go Texan" style concert and lunch on Thursday, so wear your boots and Texan attire!

Volunteer Parking:
Please park in the staff & volunteer parking area toward the Life Centre so our guests may park closer to the building. Thank you!

Childcare/Kids Ministry:
Kids Ministry is available for birth - 6th grade during the morning and evening sessions.
- Monday 5:45pm Evening Kids Check-In
- Tuesday 8:45am Morning Kids Check-in / 6:15pm Evening Kids Check-In
- Wednesday 8:45am Morning Kids Check-in / 6:15pm Evening Kids Check-In
- Thursday  8:45am Morning Kids Check-In
You may email gracekids@gracewoodlands.com if you have any questions.

Conference Schedule:

MONDAY (4/13)
5:00pm Volunteer Check-In At Welcome Center
5:45pm… Check-In For All Guests 
6:45pm… Service
Evening Reception

TUESDAY & WEDNESDAY (4/14-15)
8:00am Volunteer Arrival
9:00am… Prayer Meeting
10:00am-1:00pm… Sessions
Afternoon: Free Time / Fellowship
5:45pm Volunteer Arrival 
6:45pm… Service
Evening Reception

THURSDAY (4/16)
7:00am Lakeside Plaza Set Up Team Arrival
8:00am Volunteer Arrival
9am-12:00pm… Sessions
12:00-3:30pm… Free Texas BBQ Lunch
with special “Go Texan” country concert!
*CONFERENCE ENDS @ 2PM*
2:00-5:00pm...Reset Campus

I am available (please choose all that apply)...

Various days and times // Saturday, April 11th 7:30am - 2pm // Monday, April 13th 8:30am - 2pm // Mon-Wed during Evening Receptions 

4pm - 7pm (dinner provided)

8:30am - 2pm

5:00 p.m. - 10:00 p.m.

8:00 a.m. - 1:30 p.m.

6:00 p.m. - 10:00 p.m.

8:00 a.m. - 1:30 p.m.

6:00 p.m. - 10:00 p.m.

7:00 a.m. - 9 a.m. (You may choose multiple times)

7:00 a.m. - 12:30 p.m. (You may choose multiple times - lunch provided)

9am a.m. - 12:30 p.m. (You may choose one or both times - lunch provided)

11:00 a.m. - 3:00 p.m. (You may choose multiple times - lunch provided)

2:00 p.m. - 5:00 p.m. (You may choose multiple times)

I would like to join...

Line & Prep Chefs, Servers, Hosts, Dish & Clean Up Crew // Special meals before and during the week of Conference // Saturday, April 11th 7:30am - 2pm // Monday, April 13th 8:30am - 2pm // Wednesday, April 15th BBQ Prep // Thursday, April 16th 7am - 2pm

Building Set Up - Sunday, April 12th, 4:00 p.m. - 7:00 p.m. Reset Building - Thursday, April 16th, 2:00 p.m. - 5:00 p.m.

Help with refreshments and connect with people during the breakfast/morning breaks, then help with clean up and reset after. 

Help with refreshments and games while connecting with people during the Evening Receptions.

Help with clean up and reset after Evening Receptions.

Will help prep, serve and clean up for our BBQ Lunch on the Lakeside Plaza on Thursday, April 16th.

Help keep our building looking beautiful leading up to and during conference week!

I have joined or would like to join our Grace Woodlands Safety Team.

I have medical experience and have joined or would like to join our Grace Woodlands Medical Team.

I am 21 or older with a current driver's license and auto insurance policy.

Join the Choir for the evening services! You may also serve on other teams during the day as well as the Evening Reception Team!

I would like to go through the Family Life Ministry training to volunteer with Kids birth - 6th grade.